Council Proceedings December 4, 2023
The Hospers City Council met in regular session on Monday, December 4, 2023, 7:00 PM at the Hospers City Hall with Mayor Dykstra absent, Mayor Pro Tem Thompson presiding. Council members present: Kooistra, Otto, Kramer. Council members absent: Vander Wilt. The City Clerk was also present.
Motion by Kramer, seconded Otto to approve the December 4, 2023 Agenda. All ayes, motion carried.
Motion by Kooistra, seconded Otto to approve opening the Public Hearing for the status of funded activities for the Hospers water, sanitary sewer, and storm water improvements project on 2nd Avenue South at 7:01PM. The following was read by Kristin Westerman from Northwest Iowa Planning & Development Commission who joined via phone call.
City of Hospers, Iowa CDBG Status Hearing for the 2nd Avenue Sanitary Sewer, Storm Water, and Water Improvement Projects
This CDBG Status Hearing is being held to comply with the citizen participation requirements of Section 508 of the Housing and Community Development Act of 1987.
The City of Hospers was awarded $300,000 in Community Development Block Grant (CDBG) funds from the Iowa Economic Development Authority (IEDA) for the 2nd Avenue Water, Sanitary Sewer, and Storm Water improvement project on October 5, 2022. The project is located on the West side of the City along 2nd Avenue from Cedar Street to Main Avenue. An environmental review was completed and IEDA released CDBG funds for construction activities on February 13, 2023.
The City procured for construction by means of sealed bids and the City received two (2) bids and awarded a construction contract to Bainbridge Construction, Kingsley, Iowa in the amount of $1,607,353.85.
Construction commenced on June 12, 2023. As of November 28, 2023, the project engineer stated that all construction activities have been completed, including paving, water, sewer, and storm water improvements, except for seeding and the remaining grading. The grading and seeding will take place in the spring of 2024. The estimated substantial completion date for this project is May 30, 2024.
As of November 22, 2023, contractor payment estimate No. 4 shows the value of work completed and materials stored to date for CDBG eligible activities minus retainage is $1,271,873.73. CDBG claim No. 2 for the period ending November 30, 2023, shows $296,500.00 federal funds requested and the City contributing $996,873.73 local matching funds. Of this federal amount, $21,500.00 is for CDBG administration and $275,000.00 is for construction activities. The City’s primary sources of local match are DNR/SRF funding and other local cash funds as applicable to the improvements for the 2nd Avenue project. To date no changes have been made to the project’s CDBG contracts budget, performance targets, activity schedules, project scope, location, objectives, or beneficiaries.
No oral or written comments submitted. Motion by Kramer, seconded Kooistra to close the hearing closed at 7:05PM. All ayes, motion carried.
Gary Kurth with DGR Engineering was present to discuss the status of the 2nd Avenue South project.
Motion by Kramer, seconded Kooistra to approve the payment of unpaid bills. All ayes, motion carried.
| A & B BUSINESS INC | RENT/LEASE – COPIER | $ 194.22 | |
| AMERICAN STATE BANK | GO2020 2ND AVE N INTEREST | $ 2,756.25 | |
| AMERICAN STATE BANK | POSTAGE-WATER BILLS | $ 139.74 | |
| ARNOLD MOTOR SUPPLY | MISCELLANEOUS CHARGES | $ 1,362.67 | |
| AUTOMATED WASTE SYSTEMS | TANKER PARTS | $ 113.69 | |
| BAINBRIDGE CONSTRUCTION | CERTIFICATE FOR PAYMENT #4 | $ 615,207.65 | |
| BCS INSURANCE COMPANY | SUPPLEMENTAL INSURANCE | $ 107.72 | |
| BETH GOSLINGA | REISSUED SHELTER HOUSE DEPOSIT REFUND | $ 50.00 | |
| CRYSTAL GLODEN | REISSUED COMMUNITY BLDG DEPOSIT REFUND | $ 100.00 | |
| EFTPS | FED/FICA TAXES | $ 4,009.58 | |
| EILEEN MARTENS | COMMUNITY BLDG SMRM DEP REFUND | $ 10.00 | |
| FELD FIRE | A/C FIRE | $ 265.86 | |
| FRED’S P & H, INC. | MISCELLANEOUS CHARGES | $ 274.37 | |
| GOLDEN HOUR – HOSPERS CRC | POINSETTIA FOR OFFICE | $ 20.00 | |
| HEARTLAND SECURITY | FIRE SYSTEM MONTHLY CHARGES | $ 158.85 | |
| HEIDI KRAMER | COMMUNITY BLDG DEPOSIT REFUND | $ 100.00 | |
| IOWA FINANCE AUTHORITY | LOAN INTEREEST & FEES PAYMENT | $ 1,964.64 | |
| IOWA FINANCE AUTHORITY | LOAN INTEREEST & FEES PAYMENT | $ 1,757.73 | |
| IOWA FINANCE AUTHORITY | LOAN INTEREEST & FEES PAYMENT | $ 1,250.00 | |
| IPERS | IPERS REGULAR | $ 2,952.88 | |
| MATHESON TRI-GAS INC | AMBULANCE-OXYGEN | $ 39.68 | |
| MID-SIOUX OPPORTUNITY INC | 2023-2024 BUDGET | $ 1,000.00 | |
| OC SANITATION INC | GARBAGE PICKUP CONTRACT | $ 4,728.08 | |
| REHAB SYSTEMS INC | SEWER MAINTENANCE | $ 7,851.50 | |
| ROCK RAPIDS MACHINE & WELDING | FIRE TRUCK ALUMINUM SLED | $ 810.09 | |
| RURAL WATER SYSTEM NO 1 | WATER FOR RESALE | $ 14,696.20 | |
| SIOUXLAND PRESS | PUBLICATIONS | $ 465.50 | |
| SOLSMA EXCAVATING/TILING | WATER LEAK REPAIR | $ 1,550.00 | |
| TREASURER, STATE OF IOWA | SALES TAX | $ 635.38 | |
| VISA | MISCELLANEOUS CHARGES | $ 930.79 | |
| WEX BANK | FUEL CHARGES | $ 510.93 | |
| WOODS FULLER SHULTZ & SMITH PC | ATTORNEY FEES | $ 2,837.00 | |
| Accounts Payable Total | $ 668,851.00 | ||
| Payroll Checks | $ 6,171.02 | ||
| ***** REPORT TOTAL ***** | $ 675,022.02 | ||
| GENERAL | $ 14,826.66 | ||
| FIRE | $ 1,216.75 | ||
| ROAD USE TAX | $ 1,562.67 | ||
| DEBT SERVICE | $ 2,756.25 | ||
| 2ND AVE SOUTH PROJECT | $615,207.65 | ||
| WATER | $ 21,821.56 | ||
| SEWER | $ 12,658.11 | ||
| SEWER SINKING | $ 4,972.37 | ||
| TOTAL FUNDS | $675,022.02 | ||
Motion by Otto, seconded Kramer to approve Change Order #2 for the 2nd Ave S Project. All ayes, motion carried.
Reviewed the timeline for the Fiscal Year 2025 budget and discussed budget items that will need to be considered.
Motion by Kooistra, seconded Kramer to approve the November Month-End Report. All ayes, motion carried.
| NOVEMBER INCOME BREAKDOWN | |
| GENERAL | $ 26,990.30 |
| FIRE | $ 47.01 |
| ROAD USE TAX | $ 7,991.89 |
| LOCAL OPTION SALES TAX | $ 13,357.71 |
| DEBT SERVICE | $ 1,990.57 |
| WATER | $ 36,618.14 |
| SEWER | $ 41,046.82 |
| TOTAL REVENUE BY FUND | $ 128,042.44 |
Open forum at 7:51PM. No oral or written comments submitted.
Discussed the Hospers Elementary School Building and Wellness Center. Motion by Kooistra seconded Otto to purchase an additional security access point for the Wellness Center from Thompson Solutions Group. All ayes, motion carried.
Motion by Otto, seconded Kooistra to approve the December 4, 2023 meeting Minutes. All ayes, motion carried.
Motion by Otto, seconded Kramer to adjourn at 7:58PM. All ayes, motion carried.